Privacy Policy for Webbixel

1. Introduction

This Privacy Policy outlines how Vais Engineering Pvt Ltd ("we", "our", or "us") collects, uses, stores, and protects employee data through our Staff Tracking Application ("the App"). This application is strictly for internal use by company staff and is designed to support operational oversight, employee safety, and resource management.

2. Purpose of Data Collection

The App collects data solely for the following purposes:

• Monitoring staff movement during working hours
• Verifying attendance and work location
• Enhancing operational efficiency and safety protocols

3. Data We Collect

Through the App, we collect the following data types:

• Personal Information:
  • Employee name
  • Employee ID
  • Contact details
  • Department or team
• Device Information:
  • Device ID
  • Operating system
  • App version
• Location Data:
  • Real-time GPS coordinates (longitude and latitude) collected during work hours
  • Timestamps associated with location data
  • Route history for work-related movement

4. How We Use the Data

We use the collected data to:

• Monitor and verify attendance and work-related location movements
• Provide oversight and coordination of field or remote staff
• Respond quickly in emergency or safety-related situations
• Conduct internal audits and generate performance reports

5. Data Sharing and Disclosure

We do not sell or use staff data for commercial purposes. Data is only accessible to:

• Authorized internal teams (HR, Operations, Management)
• IT service providers under contractual confidentiality agreements
• Legal authorities if required by law

6. Data Storage and Security

All data, including GPS coordinates, is stored securely on trusted cloud servers using:

• End-to-end encryption
• Role-based access control
• Regular audits and security updates

7. Data Retention

Location and tracking data (latitude and longitude) will be retained for [insert retention period, e.g., 6 or 12 months], unless legally required to retain it longer.

8. Employee Rights

Employees have the right to:

• Request access to their collected data
• Request correction of inaccurate data
• Request deletion of their data (subject to operational/legal constraints)
• Withdraw consent (which may affect their ability to use certain work systems)

Requests can be sent to vais290322@gmail.com.

9. Consent

By using the Staff Tracking Application, employees consent to the collection and use of their GPS location (longitude and latitude) as described in this policy. Consent may be withdrawn at any time by contacting HR or the Data Protection Officer.

10. Changes to This Policy

We may revise this policy as needed. Employees will be notified of updates through internal communication channels, and the current version will always be available within the App.

11. Contact Information

For questions or concerns, please contact:
Vais Engineering Pvt Ltd
[Insert Address Here]
Email: vais290322@gmail.com